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Meeting Minutes

Meeting Minutes for March 25, 2004

A meeting of the University Information Technology Advisory Committee was called to order at 3:05 p.m. on March 25, 2004, in the 4th floor conference room of Cabell Library. Dr. James Shultz, co-chair, presided. Members present were Dr. Dianne Simons, Ms. Fran Smith, Dr. Robert Mattauch, Ms. Veronica Shuford, Mr. Rahul Khanna, Dr. Phyllis Self, Mr. John Ulmschneider, and Mr. Mark Willis. Dr. Lynn Nelson, Dr. Henry Rozycki, Mr. Charles Anderson, and Mr. Carl Gattuso were absent.

I. REVIEW AND APPROVAL OF MINUTES FROM THE FEBRUARY 26, 2004 MEETING

Minutes were approved as prepared.

II. UPDATE ON ADMINISTRATIVE SYSTEMS REPLACEMENT PROJECT

Mr. Willis brought the committee up-to-date on the implementation status of the new SCT Banner Administrative Systems project. Mr. James Thomas will be the Project Manager and will report directly to Mr. Paul Timmreck, Senior Vice President for Finance and Administration. The Steering Committee is in the process of being organized. The following functional teams will be formed to support the project:

Technical Team – headed by Richard John
Finance Team – headed by James Satterwhite
Human Resources Team – headed by Kathleen Gurren
Enrollment Services – leader to be named
Development Team – leader to be named
Reporting Team – leader to be named
Departmental Users Team – leader to be named

The timeline has not been finalized although the entire implementation will be completed by summer 2007.

III. IT STRATEGIC PLANNING (continued)

Mr. Willis distributed revised drafts of the Vision Statement and the Guiding Principles. He stated that items 11 and 12 had been added to the Guiding Principles. He asked the committee members to look over the revised statements and send any comments back to either him or Dr. Self. They would continue to “wordsmith” them.

The Proposed IT Goals and Strategies document was distributed. Goals 1, 2, and 3 were discussed at the February 26 meeting.

The committee discussed the Administrative Operations section and the Constituent Support section. Many changes and ideas were suggested. The committee reached a conclusion that what they need to do is set up some kind of structure that will help or allow collaboration with other departments, etc

Dr. Self passed out two documents (Research Computing and Infrastructure) and asked that the committee look at them and prepare to discuss them at the next meeting.

IV. OTHER BUSINESS

There was no other business

Dr. Self also shared information about Blackboard and a new policy about erasing data on the PC before it is destroyed or surplused.

There being no further business, the meeting adjourned at 4:45 pm.