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Meeting Minutes

Meeting Minutes for January 8, 2001

A meeting of the University Information Technology Advisory Committee was called to order at 3:07 p.m. on December 12, 2000, in the 4th floor conference room of Cabell Library. Dr. Robert Mattauch, co-chair, presided. Members present were Dr. David Sarrett, Dr. Judyth Twigg, Dr. Gary Tepper, Ms. Veronica Shuford, Mr. Mark Willis, Dr. Phyllis Self, and Mr. John Ulmschneider. Members absent were Dr. Timothy Broderick, Ms. Dianna Chinnici, Ms. Lauren Russell, and Ms. Seema Kumar. Ms. Barbara Baldwin could not attend the meeting but joined the group by speakerphone.

I. REVIEW OF MINUTES FROM DECEMBER 12, 2000 MEETING
Minutes were approved as prepared.

II. DRAFT COMPUTING ETHICS POLICY AND ENFORCEMENT PROCEDURES
Before the committee proceeded to discuss the Computing Ethics Policy, Dr. Self distributed copies of two computer use policies that she thought would be helpful to the committee: from the University of Tennessee, Knoxville and a study completed by faculty at Colorado State University.

Dr. Mattauch suggested that the committee go over the Computing Ethics Policy paragraph by paragraph. Many changes, comments and suggestions were discussed.

Dr. Mattauch asked Dr. Self and Mr. Willis to review the results of the committee’s discussion and using the University of Tennessee document as a guideline, merge the information into a draft Computing Ethics Policy. The draft document should be emailed to committee members so they would have time to look it over prior to the next meeting. The goal of the committee is to finalize it at the February 12th meeting so that it can be passed on to the Vice Presidents for consideration.

III. DRAFT IT POLICIES, STANDARDS AND GUIDELINES PROCESS
Since discussion of the VCU Computing Ethics Policy took up the entire meeting time, there was no time to discuss the draft IT policies.

IV. OTHER BUSINESS
The committee was asked to think about the Student Computing Initiative and how to get the information out to the students. It was suggested that maybe it should be made part of a course that the students would be required to take. Also, some universities will not issue email accounts until the student reviews certain information and materials.

There being no further business, the meeting adjourned at 4:25 p.m.